First BaconCamp post mortem & notes:

Judging

• audience choice (1st place & runner up)
  • 3 dry erase boards, large grid post-it paper (~3ft x 4ft)
  • passed out 3 dot stickers to each attendee
• 7 judges recruited & announced before the event
  • other awards chosen by judges
  • waited for audience choice to finish voting before announcement
  • some categorie created on the fly

Presentations

• notes here http://baconcamp.pbwiki.com/Bringing-a-Dish
• computer-tv hookup & microphones

Facilities

• setup
  • started at 9:30am (3 1/2 hours before the event)
  • 3 people to do majority of furniture moving
  • redundancy - assign multiple people per task
  • equipment list
    • vacuum
    • beer keg spout thingies
    • ice bucket for keg
    • tool kit
    • gloves (mechanical or gardening for moving stuff)
• volunteers
  • 1 at downstairs door at all times
  • 1 at upstairs door
  • 1 checkin
  • 1 at beer/drinks
• break down
  • ~ 1 1/2 hours to clean up with 10-20 crew
  • vacuumed, threw out garbage, moved back furniture

Misc

• checked ID before handing out alcohol
• encouraged bringing your own cups/plates & sold cups for $1

Lessons Learned

• Composting - fail
  • attemptened to encourage composting
    • sent out 2 notes via upcoming
    • trash cans lined with compost bags laid out throughout the venue
    • signs on trash cans illustrating what is compostable: http://www.sfrecycling.com/pdf/compostposter.pdf
  • result : plastic cutlery & cups mixed into compost bins
  • take away
    • distribute biodegradable/compostable cutlery, plates, cups
    • MC reminders throughout the event
    • bigger, more obvious signs on the bins
• Presale tickets
  • EventBrite is not ideal
    • lacks multiple moderators
    • cannot "purchase" multiple donation based tickets at a time
  • better to have ticket sales available at time of event announcement
• Facilities respect
  • some office booze consumed despite "not your beer" stickers
  • deliberately hitting pingpong balls out the window
  • take away
    • post signs requesting maturity & consideration
• Lost & found
  • multiple messages to encourage labeling of equipment
  • lots of kitchenware left behind
  • take away
    • bring masking tape & encourage labeling on site
• Beer
  • incredibly popular, ran out relatively early
  • although probably good for those driving home by 5
  • take away
    • more sponsors, ask earlier

---- planning notes -----

Whether you're cooking, providing supplies, or just filling your belly, Baconcamp asks that everyone participate.

Things to bring

• name tags & pens - Karen
• cups (regular sized & mini mouthwash-sized cups for the bourbon) Leah Culver will be bringing these
• drinks
• money box & security mechanism - Karen will provide
• bullhorn - RICK!

Volunteers - we need them!!!  11am - 5pm. Sign up below with your name, email and available timeframe.

• Leah Culver -
• Scott Kveton - 11am until we're done
• Michael Whelpley - whelpley at gmail - noonish to the bitter end

Warm bodies

• Pre-event planning - email karen [at] karenism [dot] com for wiki access 

• Promotions - evangalize BaconCamp, create fliers/banners/etc, get people excited and talking
• Sponsors - be the primary contact for them, maintain a list of who they are & what they’re bringing - Jason Glaspey and Eden Hensley
• Facilities & Supplies - acquire cups & such, decorations
• AV Nerd - Audio equipment for preso and video documention of event - Caleb Sexton
• Head Bacon Dish-er - create the presentation board, add dishes to the wiki as necessary, answer questions about bringing dishes

Logistics

• Scheduling and Presentations - each presenter briefly describes his dish before bringing it out.  They can sign up for timeslots when they arrive. 
  • How to prevent chaos? - Do this on video too for posterity sake?
  • What if we say arrive at 1pm and then at 2pm we do a "tour-of-bacon" where the people who brought dishes get 2 minutes (a la Ignite) to describe their dish, inspiration, etc?  That way its not just mayhem ... this could be done around the judging table?
  • How-to (or just general) bacon sessions in true BarCamp form?:
    • Scott Kveton, Making your own bacon
    • Encourage other types of preso
    • bacon craft time!  Toothpicks & frosting to hold pieces together, weave strips into shapes
• Sponsors:
  • Bacn.com sponsoring:

    • Trophies

    • T-shirts

    • Archie McPhee bacon stuff

  • BaconToday.com sponsoring:

    • Bacon pillows

    • baconcamp.org domain name

    • Goodies from Bacon Freak

      • Bacon Jerky

      • Bacon Pancake Mix

      • "Bacon is Meat Candy" shirts

  • Pete Hottelet

    • bacon of the month subscription

    • design for SF sticker

  • Quinn

    • custom onsite silk screen

  • Caleb Sexton

    • PA system (speakers, microphones, etc)

  • Leah Culver
    • Utensils, cups and dishes

• Winning Categories:

• • most visually appealing

  • most likely to convert a vegetarian

  • overall tastiest

  • best name

  • most creative use of bacon

  • Other winning categories likely to emerge at the event ... got an idea for one?  Write it down on your ballot!

• Food registration
• live streaming